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In Illinois, you can order a certified death certificate from the Illinois Department of Public Health (IDPH) or from the clerk of the county where the death occurred. The state charges $19 for the first copy, and its mail queue runs about 12 weeks. County clerks are often quicker. This guide covers both routes, with a section on Cook County.
State IDPH or your county clerk: where to apply
The IDPH Division of Vital Records in Springfield takes orders online and by mail. It does not send updates while a request is in its queue.
IDPH also tells families they can contact the county clerk where the death occurred. County clerks set their own fees, hours and turnaround, so it is worth a phone call before you choose. The Illinois Association of County Clerks and Recorders keeps a directory of county clerks.
Who can request a certified copy?
Eligible relationships and legal interests
Illinois death records are not public records. IDPH releases them only to people with a personal or property right interest in the record. That includes:
- A relative of the person who died, including a spouse
- Someone with a property right interest, such as a car title or a property deed
- An attorney, or someone acting for the estate
If you are not a relative, send a letter or document from the office or agency that needs the certificate.
Identity and supporting documents
Every request needs a valid government-issued photo ID, such as a driver's license, state ID or passport. IDPH returns requests that arrive without one.
If your ID has expired, IDPH still accepts it with extra documents:
- Expired less than six months ago: add one document showing your name and current address
- Expired more than six months ago, or no photo ID: send a bill or other mail showing your name and current address, plus a second item such as a bank statement or insurance card
Social Security cards are not accepted as identification.
What to prepare before ordering
- Your loved one's full legal name
- The date of death, and the city or county where it happened
- Their date of birth, birthplace and parents' names, if you know them
- Your relationship to them, and what you need the copy for
- Your photo ID
- A credit card for online orders, or a check or money order for mail
How to order an Illinois death certificate
Online ordering through an official route
IDPH takes online orders through VitalChek. Start from the IDPH page on obtaining a death certificate so you reach the right order form. A major credit card is required.
By mail
Complete the state's Application for Search of Death Record Files and sign it. Include a photocopy of your photo ID and a check or money order payable to IDPH. Do not send cash. Mail it to:
Illinois Department of Public Health, Division of Vital Records, 110 W. Lawrence Ave., Springfield, IL 62704-2610
In person or through the provider handling arrangements
The state's ordering page lists online and mail orders. For in-person service, ask your county clerk.
If a funeral or cremation provider is handling arrangements, they can usually order certified copies when the death is registered. Ask how many they are ordering before you place your own request.
Cook County ordering options
The Cook County Clerk keeps the records of deaths that happen in Chicago and suburban Cook County. You need to show you are a relative or can prove a financial interest.
- Online or by phone: through VitalChek, or toll-free at (866) 252-8974
- In person: at the downtown Chicago office or one of three suburban courthouses, where most records are printed while you wait. Checks are not accepted in person.
- By mail: send proof of your relationship or financial interest, a photocopy of your photo ID, a check or money order payable to the Cook County Clerk, a self-addressed stamped envelope and your phone number to Cook County Clerk's Office, Bureau of Vital Records, P.O. Box 641070, Chicago, IL 60664-1070
See the Cook County Clerk's death certificate page for office locations. Families arranging a cremation in the area can also find local help on our Chicago and Cook County pages.
Download the Illinois ordering guide
Our companion guide puts the state and Cook County steps on a few printable pages.
Download the Illinois death certificate ordering guide (PDF).
Fees and payment methods
First and additional copies
Fees listed on November 10, 2026:
- IDPH: $19 for the first certified copy and $4 for each additional copy
- Cook County Clerk: $17 for the first copy and $6 for each additional copy
IDPH describes the $19 copy as the full certified copy. Its death records page also lists a $10 short form that leaves out the cause of death, so ask the organization requesting the certificate which one it needs.
Vendor, shipping and optional charges
- IDPH online: a $15 handling fee, and $22 for UPS delivery within the U.S. if you choose it
- Cook County online: $12.45 for processing and standard postage
- Cook County in person: a $1.75 fee on credit card payments or $1.25 on debit
Processing times and delivery
IDPH says mail requests take approximately 12 weeks from the time it receives your paperwork. For an urgent need, it asks you to send the request by overnight delivery with proof of the urgency and a prepaid overnight return envelope, and lists 5 to 7 business days for a certified copy in those cases.
Cook County says online orders take 10 to 15 business days by regular mail, or 5 to 10 by UPS, once approved. In person, most records are printed while you wait.
These are office processing times. Delivery is extra. For more on timing, see how long it takes to get a death certificate.
How many certified copies should you request?
List the organizations you need to notify and ask each whether it needs a certified copy and whether it returns it. Additional copies cost less when ordered with the first. Our guides on how many death certificates you need and who needs a copy can help you count.
If you need a correction or another copy
Order more copies at any time from IDPH or the county clerk.
To fix an error, IDPH uses its Affidavit and Certificate of Correction Request, sent with supporting documents. What you send depends on the change. A correction to the cause of death needs a worksheet signed by the certifying physician. IDPH's fee schedule lists corrections at $15, which includes one copy, and $2 for each additional copy. See IDPH's correction page.
If the death occurred in a neighboring state
Order from the state where the death happened, not the state where your loved one lived. We have guides for Indiana and Wisconsin. For any other state, start with our national guide to getting a death certificate.
How After helps families in its Illinois service areas
After arranges cremations online and by phone in certain areas of Illinois. Families who arrange with us have a dedicated care team that explains the paperwork, including how death certificates are ordered here. We can't change the state's eligibility rules or speed up a government office.
"The process was so easy and the representative was knowledgeable, patient and kind. Definitely would recommend this company to everyone." Kathy, customer review on After.com
See cremation services in Illinois, view pricing for your location, or call (844) 905-2639. We provide cremation services only where we hold the required state licenses.
Questions families ask
Who can order an Illinois death certificate? Relatives, and others with a personal or property right interest in the record.
What ID and relationship documents will I need? A valid government photo ID. Non-relatives also send a letter from the office or agency that needs the certificate.
Can I order online, by mail or in person? Online or by mail from the state. County clerks, including Cook County, also serve people in person.
What does the first copy cost, and are extra-copy or vendor fees separate? $19 from IDPH and $4 for each additional copy. Online handling and UPS delivery are charged separately.
How long does the specific issuing office take, excluding delivery where applicable? About 12 weeks for IDPH mail requests. Cook County prints most records while you wait in person.
Which type of copy should I request for the organization asking for it? Ask them. IDPH's full certified copy includes the cause of death, and its short form does not.
Can the provider handling arrangements help with the request? Yes. They can usually order copies when the death is registered.
What if the death occurred outside Illinois? Order from the state where the death happened.
How can I correct an error or request more copies? Use IDPH's Affidavit and Certificate of Correction Request for errors. Order more copies from IDPH or the county clerk.
Where can I download the Illinois ordering guide? From the download link in this article.




