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Wisconsin death certificates are issued by the State Vital Records Office in Madison and by county Register of Deeds offices. The fee is $20 for the first copy and $3 for each additional copy of the same record. This guide explains which office to use, who can order, and how long each route takes.
State Vital Records or Register of Deeds: which office to use
You can order from either. The choice mostly depends on when the death happened and how soon you need the copy.
- Deaths from September 1, 2013 on: any county Register of Deeds in Wisconsin can issue the certificate, as can the state office
- Earlier deaths: use the state office or the Register of Deeds in the county where the death happened
County offices serve people in person, and some issue copies the same day. The state office takes orders online, by phone and by mail.
Who can request a certified copy?
Eligible relationships and legal interests
Wisconsin limits certified copies of a death certificate to:
- A current spouse or domestic partner
- A parent, child, sibling or grandparent
- Someone authorized in writing by one of these family members
- Someone who needs the record to protect a personal or property right
Anyone can order an uncertified copy. It cannot be used for legal purposes, such as claiming insurance benefits.
Identity and supporting documents
One of these is enough: a state driver's license or ID card, a U.S. government photo ID, a passport, or a tribal or military ID.
Without one, send two of these: a bank or earnings statement, a current signed lease, a health insurance card, a utility bill or a vehicle registration. Expired documents are not accepted. By mail, send copies and keep your originals.
What to prepare before ordering
- Your loved one's full name at the time of death
- The date of death, or a range of years to search
- The city or county where they died
- Your relationship to them
- Your photo ID
- A credit card for online or phone orders, or a check or money order for mail
Wisconsin issues two certified versions. The fact-of-death certificate leaves out the cause of death. The extended version includes cause and manner of death. The state says most financial transactions only need the fact-of-death version, and that insurance claims usually use the extended one. Ask each organization which it needs.
How to order a Wisconsin death certificate
Online ordering through an official route
The state takes online and phone orders through VitalChek. Use the link on the Wisconsin Department of Health Services page, or call 877-885-2981.
By mail
Complete the death certificate application (form F-05280) and sign it. Unsigned or incomplete forms are returned unprocessed. Add a copy of your ID and a check or money order payable to State of Wis. Vital Records, and mail it to Wisconsin Vital Records Office, PO Box 309, Madison, WI 53701.
In person or through the provider handling arrangements
County Register of Deeds offices issue certified copies in person. Two examples in After's service areas:
- Milwaukee County Register of Deeds: 901 N. 9th Street, Room G6, Milwaukee, Monday to Friday, 8 a.m. to 4 p.m. Orders received by 2 p.m. are ready the same business day. The office also takes mail orders at the same address (ZIP 53233) and online or phone orders through VitalChek at (888) 862-3736.
- Waukesha County Register of Deeds: 515 W. Moreland Blvd., Room AC110, Waukesha. Requests are processed from 8:30 a.m. to 3:30 p.m. Mail orders need a signed application, a photocopy of your ID, a check or money order payable to Register of Deeds and a self-addressed stamped envelope (ZIP 53188).
Families arranging a cremation nearby can find local help on our Milwaukee and Waukesha pages.
If a funeral or cremation provider is handling arrangements, they can usually order certified copies when the death is registered. Ask how many they are ordering first.
Download the Wisconsin ordering guide
Our companion guide puts the state and county steps on a few printable pages.
Download the Wisconsin death certificate ordering guide (PDF).
Fees and payment methods
First and additional copies
The state charges $20 for the first copy and $3 for each additional copy of the same record. The $20 is a search fee, so it is not refunded if no record is found. Milwaukee and Waukesha counties both list the same $20 and $3.
Vendor, shipping and optional charges
- State online or phone orders: VitalChek's service fee is added and shown at checkout. Faster service is available for another fee.
- Milwaukee County in person: a $3 service fee applies
- County VitalChek orders: additional fees apply
Processing times and delivery
The state says online and phone requests are completed in about five business days, and mail requests in about 10 business days. Neither figure includes mailing time.
County offices set their own turnaround. Milwaukee County issues same-day copies for in-person orders received by 2 p.m. For more, see how long it takes to get a death certificate.
How many certified copies should you request?
List the organizations you need to notify and ask each whether it needs a certified copy, which version, and whether it returns it. Extra copies are $3 each when ordered with the first. Our guides on how many death certificates you need and who needs a copy can help you count.
If you need a correction or another copy
Order more copies at any time from the state or a Register of Deeds.
Corrections are handled by the State Vital Records Office. Contact the office through the Wisconsin Department of Health Services vital records page for the form and the documents your change needs. Changes to cause of death generally have to come from the medical certifier.
If the death occurred in a neighboring state
Order from the state where the death happened. We have a guide for Illinois. For any other state, start with our national guide to getting a death certificate.
How After helps families in its Wisconsin service areas
After arranges cremations online and by phone in certain areas of Wisconsin. Families who arrange with us have a dedicated care team that explains the paperwork, including how death certificates are ordered here. We can't change the state's eligibility rules or speed up a government office.
"The process was so easy and the representative was knowledgeable, patient and kind. Definitely would recommend this company to everyone." Kathy, customer review on After.com
See cremation services in Wisconsin, read our guide to funeral homes in Wisconsin, view pricing for your location, or call (844) 905-2639. We provide cremation services only where we hold the required state licenses.
Questions families ask
Who can order a Wisconsin death certificate? A spouse or domestic partner, a parent, child, sibling or grandparent, someone they authorize in writing, or someone protecting a personal or property right.
What ID and relationship documents will I need? One photo ID such as a driver's license or passport, or two other documents such as a utility bill and a bank statement.
Can I order online, by mail or in person? Online, by phone or by mail from the state, and in person at a county Register of Deeds.
What does the first copy cost, and are extra-copy or vendor fees separate? $20 for the first copy and $3 for each additional copy. VitalChek's fee is separate.
How long does the specific issuing office take, excluding delivery where applicable? About five business days for state online and phone orders and about 10 business days for state mail orders.
Which type of copy should I request for the organization asking for it? Ask them. The state says insurance claims usually use the extended version with cause of death.
Can the provider handling arrangements help with the request? Yes. They can usually order copies when the death is registered.
What if the death occurred outside Wisconsin? Order from the state where the death happened.
How can I correct an error or request more copies? Contact the State Vital Records Office about corrections. Order more copies from the state or a Register of Deeds.
Where can I download the Wisconsin ordering guide? From the download link in this article.






