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Pennsylvania death certificates are issued by the Department of Health's Division of Vital Records, based in New Castle, with six public offices around the state. This guide covers who can apply, how to order, the fee and the state's processing times.
Who can order a Pennsylvania death certificate?
Pennsylvania lists these eligible applicants:
- Spouse
- Parent or step-parent (a step-parent must provide the marriage certificate)
- Sibling or half-sibling
- Child or step-child (a step-child must provide the parent's marriage certificate)
- Grandparent or great-grandparent
- Grandchild or great-grandchild
- Other family members, including ex-spouses, with documentation of a direct interest
- An attorney or legal representative of the estate, or an executor or administrator
- A person with a direct financial interest, with supporting documents
You need an unexpired government-issued photo ID. If you apply by mail, the ID must also show proof of address.
Pennsylvania issues two versions: with medical information, which shows cause and manner of death, and without medical information, which is available only for deaths after 2019.
Which office holds the record: state, county or city?
The Division of Vital Records issues certificates for deaths in Pennsylvania since 1906. For earlier deaths, the state points to county courthouses.
Public offices are in Erie, Harrisburg, New Castle, Philadelphia, Pittsburgh and Scranton, open Monday to Friday, 8:00 a.m. to 4:00 p.m. The Philadelphia office is by appointment only.
How to order online, by mail or in person
Online
Pennsylvania says VitalChek is its only approved vendor. Order through the state's ordering site and pay by credit card.
By mail
Send the Application for a Death Certificate, a copy of your ID and a check or money order payable to VITAL RECORDS to Division of Vital Records, Death Certificate Processing Unit, PO Box 1528, New Castle, PA 16103. Cash is not accepted.
In person
Take the application and your ID to a public office. Call 844-228-3516 first to confirm that office handles death certificates.
Cost and processing time
Pennsylvania's fees, as listed on November 10, 2026:
Fees are non-refundable. Fee waivers are available in some cases for members of the U.S. Armed Forces and their families.
The state's processing-times page lists approximately three weeks for online and mail orders, measured from receipt of a complete application and not including delivery.
How to correct or amend a Pennsylvania death certificate
Use the state's Request to Amend a Death Record (form HD002191). It can be filed by the informant listed on the death record, or by someone who has obtained a court order. Send documentary evidence for the change, such as a birth certificate or government ID for a name or date of birth, with a photocopy of your photo ID. The form must be notarized unless you are sending a certified court order. Mail it to Pa. Department of Health, Bureau of Health Statistics and Registries, ATTN: Death Registry, 555 Walnut St., 6th Floor, Harrisburg, PA 17101-1934. The form does not list a fee. The state's processing-times page lists about eight weeks for complete change requests.
What to do after you receive the certificate
Check every detail when the certificate arrives, and confirm you received the version you need, with or without medical information. Keep certified copies in a safe place.
Planning ahead with After
If this has you thinking about your own arrangements, you can explore pre-planning options with After. Plan availability, providers and terms vary by state.
Frequently asked questions
Who is allowed to request a certified copy in Pennsylvania? Close and extended family, estate representatives and people with a documented financial interest.
Can I order online, and which website is official? Yes, through the state's ordering site, run by VitalChek.
How much does a copy cost? $20 per certificate, plus $10 for online orders.
How long does processing take? About three weeks, plus delivery.
What if the death occurred in another state? Order from that state. See our death certificate ordering guide, or the guides for Ohio, Maryland and New York (link when live).
Last reviewed: November 2026
This guide is general information, not legal advice. Requirements and fees change, so confirm with the state or local office before filing.






