Kansas death certificate: how to get one

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Kansas death certificate: how to get one

Kansas death certificate: how to get one

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Kansas death certificate: how to get one
Kansas death certificate: how to get one

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Kansas death certificates are issued by the Office of Vital Statistics at the Kansas Department of Health and Environment (KDHE) in Topeka. You can order online, by phone, through the state's mobile app, by mail or in person. This guide covers who qualifies, each route's cost and how long it takes.

Who can order a Kansas death certificate?

Kansas issues certified copies to immediate family, a legal representative, or anyone who can prove a direct interest. The state's examples of a direct interest are a named beneficiary and someone who jointly owns property with the person.

If you are not family, you need proof of legal representation, proof of direct interest, or written authorization with proper identification.

Bring a government-issued photo ID in person, or mail a photocopy. Without one, the state accepts any two of: your Social Security number, a bank statement, a car registration or title, a utility bill, each showing your current address, or a pay stub.

Which office holds the record: state, county or city?

The Office of Vital Statistics files and issues Kansas records only. Death certificates have been filed with the office since July 1, 1911. For older records, the state refers you to the Kansas Historical Society. The state pages do not describe county offices issuing death certificates.

How to order online, by mail or in person

  • Online: through VitalChek, linked from the state's death certificate page, by credit card
  • By phone: 877-305-8315, available 24 hours a day, by credit card
  • Mobile app: search for IKAN, the State of Kansas app. One certified copy per order.
  • Will Call: order through VitalChek or the app, then pick up in the office. Only the applicant can collect, with photo ID.
  • By mail: send a signed application or letter, a photocopy of your ID, a self-addressed stamped envelope and a check or money order payable to Kansas Vital Statistics to Office of Vital Statistics, Curtis State Office Building, 1000 SW Jackson, Suite 120, Topeka, KS 66612-2221
  • In person: Curtis State Office Building, first floor, 9 a.m. to 4 p.m. on weekdays, except holidays

Cost and processing time

Kansas fees, as listed on November 10, 2026:

  • $20 for each certified copy, including each additional copy of the same record
  • $13.95 expedited service fee on internet and telephone orders
  • $5 processing fee on app and Will Call orders

The first $20 is a five-year record search fee. If no record is found, the fee is kept.

The state's processing times:

  • Walk-in: around 15 to 20 minutes, if the record is located without difficulty
  • Internet and telephone: within 3 to 5 business days after receipt
  • App with Will Call: usually ready the following business day
  • App with regular mail, and mail orders: 7 to 10 business days, depending on volume

How to correct or amend a Kansas death certificate

KDHE's Office of Vital Statistics handles amendments. Its How to Amend Death Certificates page, linked from the death certificate page under Record Corrections & Filing, gives the form, fee and who may apply. You can also write to the Office of Vital Statistics, Curtis State Office Building, 1000 SW Jackson, Suite 120, Topeka, KS 66612-2221.

What to do after you receive the certificate

Check the certificate against your records when it arrives. Keep certified copies safe and ask each organization whether it needs a certified copy before you send one.

Planning ahead with After

If this has you thinking about your own plans, you can explore pre-planning options with After. Plan availability, providers and terms vary by state.

Frequently asked questions

Who is allowed to request a certified copy in Kansas? Immediate family, a legal representative, or anyone who can prove a direct interest.

How much does a copy cost? $20 per certified copy, plus $13.95 online or by phone, or $5 through the app or Will Call.

How long does processing take? About 15 to 20 minutes in person, 3 to 5 business days online or by phone, and 7 to 10 business days by mail.

What if the death occurred in another state? Order from that state. See our death certificate ordering guide, or the guides for Colorado, Missouri and Oklahoma (link when live).

Last reviewed: November 2026

This guide is general information, not legal advice. Requirements and fees change, so confirm with the state or local office before filing.

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