Kentucky death certificate: how to get one

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Kentucky death certificate: how to get one

Kentucky death certificate: how to get one

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Kentucky death certificate: how to get one
Kentucky death certificate: how to get one

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Kentucky death certificates are issued by the Office of Vital Statistics in Frankfort. You can order online, by phone, by mail or in person. This guide covers how to order, what it costs and how long it takes.

Who can order a Kentucky death certificate?

Kentucky's application does not list an eligibility restriction for ordering a death certificate. It asks for your relationship to the person who died and your signature. A valid photo ID is required if you collect an order in person.

The Office of Vital Statistics issues certified copies only. It does not issue photocopies, non-certified copies or electronic copies, and it does not run genealogical searches.

Which office holds the record: state, county or city?

The Office of Vital Statistics holds records for deaths in Kentucky from 1911 to the present. For earlier records, the state points to the Kentucky Department for Libraries and Archives and the Kentucky Historical Society.

How to order online, by mail or in person

  • Online or by phone: through VitalChek, which the state calls its only authorized online and telephone ordering partner, at (800) 241-8322, option 1. Start from the state's Certificate Purchase Options page.
  • By mail: send the VS-31 Death Application and a check or money order payable to Kentucky State Treasurer to Office of Vital Statistics, 275 E. Main St., 1E-A, Frankfort, KY 40621. Do not send cash.
  • In person: 275 East Main Street, Frankfort, at the lobby or the drop box, 8:00 a.m. to 4:30 p.m. Eastern, Monday to Friday, except state holidays

Cost and processing time

Kentucky charges $6 per death certificate. This is a non-refundable search fee, and no refund is issued if a certificate is not found. Additional copies are $6 each. VitalChek adds its own fee and a card fee.

Processing times:

  • Mail or drop box: orders are filled within five business days, though the state says to allow up to 30 working days
  • In person: same-day service is not guaranteed after 3:45 p.m. Eastern

The state notes that new death certificates can be delayed if the funeral director or medical certifier has not yet filed the original in Frankfort.

How to correct or amend a Kentucky death certificate

Kentucky amends records only in line with state statutes and regulations, and does not post a death record correction form online. Call the Office of Vital Statistics at (502) 564-4212, Monday to Friday, 8 a.m. to 4:30 p.m. Eastern time, for instructions.

What to do after you receive the certificate

Check the certificate against your records when it arrives. Keep certified copies safe and ask each organization what it requires.

Planning ahead with After

If this has you thinking about your own wishes, you can explore pre-planning options with After. Plan availability, providers and terms vary by state.

Frequently asked questions

Can I order online, and which website is official? Yes, through VitalChek, the state's only authorized online and phone partner.

How much does a copy cost? $6 per certificate, plus VitalChek fees if you order through it.

How long does processing take? Usually within five business days by mail, but allow up to 30 working days.

What if the death occurred in another state? Order from that state. See our death certificate ordering guide, or the guides for Indiana, Ohio and Tennessee (link when live).

Last reviewed: November 2026

This guide is general information, not legal advice. Requirements and fees change, so confirm with the state or local office before filing.

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