Virginia death certificate: how to get one

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Virginia death certificate: how to get one

Virginia death certificate: how to get one

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Virginia death certificate: how to get one
Virginia death certificate: how to get one

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Virginia death certificates are issued by the Virginia Department of Health's Office of Vital Records in Richmond, with walk-in service also listed at DMV locations and local health departments. Access is limited to immediate family for the first 25 years. This guide covers who can order, where to apply, the fee, processing times and amendments.

Who can order a Virginia death certificate?

Virginia restricts death records to immediate family members with valid identification. The Department of Health's main vital records page lists:

  • Mother or father
  • Spouse
  • Child
  • Brother or sister
  • Grandparents

The same page says aunts, uncles, cousins, in-laws and any other person cannot obtain someone's vital record. The state's application form also has boxes for a grandchild, a funeral service licensee and a legal representative with proof, so if you fall into one of those groups, call the Office of Vital Records before you apply.

Death records become public 25 years after the event.

If you are not immediate family but have a direct and tangible interest, Virginia can issue a Verification of Death in place of a full certified copy. The Office of Vital Records holds death records from 1853 to 1896 and from June 1912 to the present.

For ID, send a photocopy of one document from the state's primary list, such as a photo driver's license or an unexpired passport, or two documents from its secondary list, such as a utility bill from the last six months or a Medicare or Medicaid card.

The application offers two documents:

  • Certificate of Death: an image copy of the death certificate
  • Verification of Death: a certified document confirming the name, date and place of death, date of birth and the last four digits of the Social Security number

Ask each organization which one it will accept.

Which office holds the record: state, county or city?

The Office of Vital Records in Richmond is the main issuing office, and the only office that can make changes or amendments. The state also lists DMV locations and local health departments as walk-in locations for vital records during normal business hours. Its walk-in page does not say which records each location issues, so call ahead to confirm a location handles death certificates.

How to order online, by mail or in person

Online

Virginia offers two online routes:

  • The Department of Health's own online application
  • VitalChek, at vitalchek.com or 877-572-6333, for express delivery, paid by credit card

By mail

Complete the Application for Certification of a Death Record (form VS6D), sign it, and mail it with a photocopy of your ID and a check or money order payable to State Health Department to VDH, Office of Vital Records, P.O. Box 1000, Richmond, Virginia 23218-1000. Unsigned applications are not processed.

In person

The Richmond office is at 8701 Park Central Drive, Suite 100, Richmond, VA 23227. It takes walk-ins Monday to Friday, 7:00 a.m. to 4:00 p.m., with no appointment. There is also a drop-off option. Requests received by 2:00 p.m. can be picked up the same day, and are released only to the requester.

Cost and processing time

Virginia's fees, as listed on November 10, 2026:

  • $15 per certified copy, effective July 1, 2026
  • Through VitalChek: $20.80 per record plus a $12.70 non-refundable service fee
  • VitalChek delivery: UPS Air $19.50, UPS 2 Day Air $18, or USPS regular mail at no charge

There is no refund if the certificate is not found. A returned check carries a $50 service charge.

Processing times from the state:

  • Online through the Department of Health: 5 business days from when the application is completed and submitted
  • Mail: 8 business days from when the application is received
  • VitalChek: within 2 to 5 days
  • Richmond drop-off: same day if received by 2:00 p.m.

The main page also gives a normal processing time of 2 weeks for standard orders sent by USPS First Class without tracking. All of these exclude delivery time.

How to correct or amend a Virginia death certificate

Only the Office of Vital Records can amend a record, by mail to P.O. Box 1000 or by drop-off at the Richmond lobby. There are two paths:

  • Administrative amendment: started by immediate family, the informant, the funeral service licensee or a legal representative. Send a written request detailing the change, with your loved one's name, date and place of death, your ID and the fee.
  • Court-ordered change: send a certified copy of the court order, a copy of the petition, the application or a written request, your ID, a $10 administrative fee and $15 for each certified copy.

The state says amendments take longer than standard orders, depending on the nature of the change.

What to do after you receive the certificate

Check the certificate against your own records when it arrives, and raise any error with the Office of Vital Records promptly. Keep certified copies somewhere safe. Before you send one, ask the recipient whether it needs the full certificate or will accept a verification of death.

Planning ahead with After

If this has you thinking about your own arrangements, you can explore pre-planning options with After. Plan availability, providers and terms vary by state.

Frequently asked questions

Who is allowed to request a certified copy in Virginia? Immediate family: a parent, spouse, child, sibling or grandparent. Records become public after 25 years.

Can I order online, and which website is official? Yes, through the Department of Health's online application or through VitalChek.

Can I apply by mail or in person? Both. Mail form VS6D to Richmond, or walk in to the Richmond office without an appointment.

How much does a copy cost? $15 per certified copy from the state. VitalChek orders cost more.

How long does processing take? Five business days online, eight by mail, and same day for Richmond drop-offs received by 2:00 p.m.

What if the death occurred in another state? Order from that state. See our death certificate ordering guide, or the guide for Maryland (link when live).

Last reviewed: November 2026

This guide is general information, not legal advice. Requirements and fees change, so confirm with the state or local office before filing.

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